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Administrative Assistant - Office of Academic Affairs

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Posting Details

Position Information

St. Catherine University is an Equal Opportunity/Affirmative Action institution, committed to excellence through diversity in education and employment. St. Catherine University strongly encourages applications from those who identify as diverse in terms of gender, race, ethnicity, national origin, sexual orientation, disability, veteran status and/or religion. St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for both women and men. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls over 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.

Position Title Administrative Assistant - Office of Academic Affairs
Primary Campus St. Paul
Posting Number 20170090-STAFF

Position Summary Information

Position Responsibilities

The Academic Affairs Department at St. Catherine University invites applications for a full-time Administrative Assistant position. This position coordinates and manages the administrative operations of the Office of the Associate Provost and Dean of the Graduate College and the Henrietta Schmoll School of Health.

• Coordinate communications, including taking calls, responding to emails and interfacing with faculty, staff and healthcare partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange school, department and committee meetings
• Arrange large school meetings and university events
• Maintain an organized filing system of electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and faculty
• Draft documents for team members and healthcare partners
• Prepare HSSH newsletter monthly

Position Qualifications

• BA/BS and five (5) years of administrative assistant experience required.
• Proficient with Google Mail, Microsoft Suite, Adobe, Excel, Power Point, Publisher
• Able to take minutes and have sufficient writing skills to produce a written record of the school, department and committee meetings;
• Able to prioritize and organize multiple detailed and simultaneous tasks and take responsibility for projects; must be able to work productively with frequent interruptions;
• Self-starter and highly organized individual who possess excellent telephone and public relations skills and is appreciative of the confidentiality and impartiality required for an executive office.
• Able to respond respectfully and effectively to people of all cultures, in a manner that affirms the worth and preserves the dignity of individuals, families and communities.

Special/Other Requirements Summary

To apply: Please go to the St. Catherine University Employment Site at to apply electronically. Candidates of color are encouraged to apply as are those who will contribute to a diverse candidate pool. Applicants may also visit the University Human Resources office, located in Derham Hall Room 8, to submit an electronic application. Review of applicants will begin immediately and will continue until the position is filled; however, priority will be given to complete applications received by September 15, 2017.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
EEO/AA/Drug Free Workplace Employer ~~Tobacco-Free Campuses

Our University is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit:

Posting Detail Information

Posting Start Date 08/31/2017
Close Date

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * What is your level of education?
    • Some High School
    • High School diploma or GED
    • Associate Degree
    • Bachelor's Degree
    • Master's Degree
    • ABD
    • Doctorate
  2. * How many years of relevant/job related experience do you have?
    • Less than 1 year
    • 1-3
    • 4-6
    • 5+
  3. * How many years experience using Microsoft Office do you have?
    • 5+ years
    • 3 to 5 years
    • Less than 3 years
    • None
  4. * All applicants that are offered a position with St. Catherine University will be required to have a background check completed. Will you consent to a background check if offered this position with the University?
    • Yes
    • No
  5. * Are you presently legally authorized to work in the United States for any U.S. employer?
    • Yes
    • No
  6. * Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
  7. * Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  8. * How did you hear about this opportunity?
    • St. Catherine University Website
    • St. Catherine University employee referral
    • Newspaper - Star Tribune paper
    • Newspaper - Star Tribune web
    • Community agency
    • Internet
    • Walk-in
    • Newspaper - Pioneer Press paper
    • Newspaper -Pioneer Press web
    • The Chronicle of Higher Education
    • Higher Education Recruitment Consortium (HERC)
    • Other

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Other Document 1
  2. Other Document 2